How to Create an Event
Feature Overview
The Events feature in the App empowers admin users to create, manage, and promote community and local events effectively. This dynamic tool not only simplifies event planning but also fosters community engagement and awareness.
The Events feature serves as a valuable resource for admin users to strengthen community bonds, facilitate event planning, and promote both in-house and local activities. By centralising event information, managing RSVPs, and promoting engagement, this feature contributes to a vibrant and connected community living experience. Whether it's a neighbourhood picnic, a fitness class, or a nearby cultural event, the Events feature ensures that residents are well-informed and eager to participate.
Creating an Event
Navigate to the Create Event screen
Complete the Create Event form
Building Select the applicable building (defaults to current building)
Title Set the Title for the Event.
Category Select the Category for the Event.
RSVP Limit Allows you to set a maximum noumber of attendees if spaces are limited. If there is no limit on attendees then leave this as 0 (zero).
Location Set the Location for the Event. For example "The Dining Room" or "New Farm Bowls Club".
Location Address Provide the address details for the Event Location. For example "Level 1, 18 Retirement Way, Bendigo" or "The Pine Mountains Community Centre".
Description Input details of the event.
Notificaiton Email Specify who receives an email once someone has RSVP'd. This can be the event organiser, such as a resident. You can add multiple emails by separating them wiht a comma.
Set as featured This checkbox toggles whether the Event is add to the "Featured For You" list on the app Home Screen.
Hide RSVP Selecting this checkbox will hide the RSVP button, this is useful for events that you do not manage the RSVP list, such as local events that you do not run/manage.
Banner This is the primary image used for the Event.
Images You can provide additional images for the event if required.
Adding a Time & Date to the Event
Once you have completed the create event form you can add a time slot or multiple time slots for the event. This is also the place where you can add recurring events.
To add a time, simply click the 'Add Time Slot' button and the 'New Time Slot' box will appear. Set the date and the time of the event and click Save.
Your event will now have a time and date.
Creating Recurring Events
To create a recurring event, you will just need to click the 'Add Bulk Time Slots' button. From here enter the start date, select if its Weekly, Fortnightly or Monthly - If its month, you have the option to enter which day of the month it falls i.e. Third Tuesday of every month. Enter the start and end time and the number of slots you want to create i.e. 12 monthly slots or 52 weekly slots will be a years worth of events.
As an alternative to creating bulk slots for different days on the same event. You can duplicate the event and and name each event with the name of the day. For example, you have a weekly quiz night that happens on a Monday and Friday, instead of creating the slot times on the same event, you can create 2 events, one called Quiz - Monday and one called Quiz - Friday. This makes it easier to distinguish when searching in the app.
If you need to create a small number of events, rather than add in bulk, you can click 'Add Time Slot' after you have created the first time slot and the date will push forward by 7 days.
Duplicate an Event
Find the event that you would like to duplicate
Using the search and filter options can help you find the event
Duplicate the Event
Click the duplicate button at the top of the Event screen
Update the required details on the newly duplicated Event and click Update
